Highly recommended
The VIP subscription
A dedicated right-hand person with time set aside for you every week, so nothing gets left behind.
From 4 hours a week, for at least 3 months
From € 1.000 per month
Personal assistant for speakers and experts
Bring calm back behind the scenes within two weeks
You take the stage. I think ahead, keep your clients engaged and spot what needs attention before it gets left behind.
No prep needed. I’ll ask the questions. One client already felt the load lighten after two weeks.
- years behind the scenes, from secretary to project manager
- years as a freelance personal assistant
- colleagues at the office I kept running
- languages: Dutch, English and Spanish
Behind the stage
You’re glowing, your inbox is on fire
Today you're on stage in Utrecht, tomorrow you're on a podcast, and the day after you've still got 47 unread emails and no filter that knows which one is that booking enquiry from last week.
An organiser asked about your availability in March three weeks ago. Now there's another speaker on the programme, and with an average keynote fee of around € 3.500, that's one expensive forgotten email.
You have accounting software, a scheduling tool and a CRM, yet the invoices for Zwolle, Gent and Maastricht are still sitting in drafts because no one had time to check them and hit send. You've earned the money. It just hasn't reached your bank account yet.
It's not you. Your schedule is simply too full for one person to handle.
My background
I know what it’s like when everything happens at once
I spent years working with groups as a trainer and host, so I know what it’s like to focus on your audience while an invoice is still waiting somewhere. That’s when you want someone behind the scenes thinking of everything, so you don’t have to.
I’ve been that someone for over twenty years. I’ve organised events and managed diaries for management teams, and for the past four years, I’ve worked as a freelance personal assistant for speakers and busy entrepreneurs. From keeping a head office with over 250 colleagues running smoothly as an interim office manager to organising a speaker’s book launch for 160 guests. I look beyond today’s leads, too. Last year’s clients get a timely message from me, so you stay on their radar when their next event comes around. Whether your client emails in Dutch, English or Spanish, they’ll always get a friendly, professional reply. ¡Tranquilo!
Tools and me
I handle the work that’s different every week
So much can be automated these days, and I make the most of it. Reminders, follow-up emails, invoicing runs and smart folders in Drive are all included, and I can build custom dashboards if you like. But a system only does what you tell it to. It won't notice that an organiser is emailing for the second time and sounds a little annoyed. It doesn't know you really don't want a 9 am call after a keynote in Maastricht. And it won't pick up the phone when a once-enthusiastic lead suddenly goes quiet.
A tool sends the reminder. I know when you're better off not sending it.
AI writes a decent draft. I know how you’d say it and who needs a warmer touch.
You need someone who keeps your tools running and sees the bigger picture. That’s me.
In three steps
From a full inbox to a clear head
- 1
Step 1Drop me a message
No need to figure anything out or get organised first. In a quick intro chat, I'll ask the questions and tell you honestly if I can help.
- 2
Step 2We start with the Intro Month
For four weeks, I work for you two hours a week. I get to know your inbox, your calendar and your clients, while you discover how it feels to let go.
- 3
Step 3You feel the breathing room
Within the first few weeks, you’ll notice things coming off your plate. After the Intro Month, we’ll decide together how to move forward, so you don’t need to know how many hours you’ll need upfront.
In their own words
They’ve already left it to us
An all-rounder who really takes the load off? That’s Raquel! I’d never worked with a VA before, but my business is growing and I’m looking into getting support. Letting go of things is quite a leap. For her first assignment, I brought Raquel along as my PA to a speaking gig—and I was so glad I did! She handled all the little things so I could focus fully on speaking. Raquel is thorough, really thinks of every detail, and gave me brilliant tips and advice on creating content on the day. A reliable VA / PA who’s also great company? Gets things done? Offers great advice too? I wholeheartedly recommend Raquel and hope to keep working with her for a long time to come!
1 / 10
Listen now
I joined Assistants aan Tafel
An honest chat about plans that actually happen, letting go of what’s not yours to handle, and why an assistant isn’t a luxury—it’s peace of mind.
Ways to work with me
Start easy, we’ll figure out the rest together
You don’t have to choose anything today. Everyone starts with the Intro Month. After that, we’ll decide together if and how we’ll carry on.
Start here
The Intro Month
A calm start where we tackle your biggest energy drain first, so you feel more breathing room within the first few weeks.
€ 456
for the whole month
4 weeks, 2 hours per week
Then you choose
The Hours Bundle
Hours when you need them, for tasks with a clear start and finish.
From 8 hours, valid for 3 months
€ 75 per hour, from € 600
PA for a day
You’re in the spotlight. I handle everything around you.
On the day of your event, or as a package including prep
Price on request
Which package is right for you?
Four questions, and you'll know
Can't decide between the VIP subscription, Strippenkaart and PA for a day? Answer four quick questions and I'll show you what fits your week best.
A quick introduction
Raquel, organiser extraordinaire
I’m Raquel Koster Alcaraz, with a Dutch side and a Spanish side. I’ve been married for over sixteen years and I’m the proud owner of Emma, a black-and-white Pomeranian who children often mistake for a panda. My work lets others focus on what they do best, without the stress. I keep things personal, precise and light-hearted. You’ll only realise afterwards how much I’ve already taken care of. With me, you never have to ask twice.
Read my full storyYou on stage, me behind the scenes
Over coffee, at a table or online, tell me what keeps slipping through the cracks. You bring the coffee, I'll handle the rest.
Café con Raquel?
Good to know
The questions I get asked most, answered honestly.
Can't find your question? Send me a WhatsApp message or book an intro chat.
